Memphis Mensa
Actions Still In Effect

The ExCom declares as a Standing Order that it establishes a specific body of  ExComm actions designated as Memphis Mensa Actions Still In Effect, or Standing Orders, which will remain in effect beyond the current term of office unless rescinded by majority vote of the ExComm.  In order to qualify:
  1. These Orders must be designated as such at the time they are proposed.
  2. Any such Order must not conflict with bylaws or other authority.
  3. If adopted, the Order must be published in the following newsletter and on the web site, and will become effective the following month. 

(Approved 10/10/2006, 4-0)

The ExCom declares as a Standing Order that the following additional procedural rules are adopted, as part of the appointment and charter of the Nomination and Election Committees.
  1. All Election Committee members shall have available blank ballots and envelopes, as well as a list of member names and numbers, in order to facilitate voting by members.  These shall also be available at the Election meeting for on-site voting.
  2. All ballots received must be in a sealed envelope that is clearly identified, by (at least) member name and number, for verification of voter eligibility.  A second envelope may be used but is not required.
  3. All ballot envelopes are to be held as received, unopened, until the voting deadline, which is 30 minutes past the scheduled start time of the Election membership meeting (normally in January).  At that time, they are to be checked against the latest membership list received from AML.  Ballotenvelopes that were received on time, with the proper information, and that match the list of members in good standing shall be opened and the included ballots removed and placed, still folded, into a single, common box. After all ballot envelopes have been opened and all eligible ballots are in the box, the ballots shall be mixed or shaken, to preserve anonymity.
  4. Ballot envelopes received late, or without the required information, or that do not match the list of members in good standing shall be marked "VOID" or "LATE" as appropriate, and set aside unopened.
  5. Eligible ballots shall be removed from the box, examined for validity, and tallied.  Ballots [that contain more than the allowed number of votes, including write-ins, or that contain extraneous comments or remarks, or write-in names that are not members of Memphis Mensa,] judged invalid by the Election Committee according to the bylaws specifications shall be marked "VOID" and set aside without being counted. Valid ballots shall have their votes tallied.  The five candidates receiving the highest vote totals shall be declared elected.  If necessary, a tie vote may be decided by the Election Chair by a coin flip. 
  6. Any voided ballot envelope/ballot shall be marked or tagged with the reason for rejection, and made available for inspection at the current and next following meeting.
  7. The Chairman of the Election Committee shall certify the results of the election to the (past) LocSec, and shall have the complete election results published in the next possible issue of the Memphis Mensa newsletter.
  8. The (past) LocSec shall report the election results to the RVC and National Mensa, as provided in the bylaws. 
(Approved 10/10/2006, 4-0)
(Modified 11/14/2006)


The ExCom declares as a Standing Order a Policy that Draft Summary Minutes should be printed in the very next newsletter, unless the ExCom votes to delay.

(Approved 10/10/2006, 4-0)


The ExCom declares as a Standing Order the following PRINT JOB POLICY
  1. The Publisher or Editor, in consultation with the Treasurer or LocSec, may offer printing and associated processing services to other organizations for the purposes of recovering costs, converting part of our capital investment back to cash, and earning money for the Treasury for our labor in producing the work.
  2. The Editor or Publisher is responsible for estimating the actual cost of the job, including use of the 8550 printer and other machines; supplies, including ink, paper, etc; startup and waste; overhead, including refreshments for workers; and the value of (volunteer) labor.  Arrangements for any additional volunteer help required should be made before a bid is submitted. 
  3. The Treasurer or Locsec must verify the calculations and approve both the bid and the payment arrangements.  Bid price must allow at least 40% over cost of consumables, to support startup and overhead. 
  4. All funds received must be paid to the treasury, or be represented by receipts for job-related purchases.
(Approved 09/08/2007, 3-0)